Vendor Application for the
Love of Life Festival

We look forward to you becoming a part of our Special Event!

Grand Oaks Resort

3000 Marion County Rd, Weirsdale FL 32195

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VENDOR RULES AND REGULATIONS

(Please take the time to read everything. There's a lot here, and it's all very important.)

SIGN AND DATE THE FORM BELOW AND SUBMIT WITH YOUR APPLICATION

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Festival Hours:

Event: Saturday, March 6th, 2027 from 12 pm to 8 pm

Set-up: Saturday morning  8:00 AM to 11:30 AM

Breakdown: Saturday evening 8:00 PM to 11:00 PM

Fees:  Vendor = $50 per 10’x10’ space / Food Truck = $75

DO NOT SUBMIT PAYMENT UNTIL YOU RECEIVE AN ACCEPTANCE NOTICE!

Acceptance is based on event needs, space availability, and product variety—not prior participation or submission 
timing.

 

ALL VENDOR & FOOD VENDOR TERMS & CONDITIONS

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1. CANCELLATION POLICY

   • Event is rain or shine; no rain date.​

   • Refunds (minus any banking fee) only if cancellation is received 30 days prior to the event date. No refunds after this date.

   • Failure to cancel prperly may affect future participation.

2. CHECK IN & SET UP
   • Check in with the coordinator at the check‑in area. Maps and details will be provided before the event.​
   • Vendors who have not paid before the day of the event will be expected to pay upon arrival.
   • Vehicles are only allowed in the event site for unloading. Unload, then move your vehicle before setting up.
   • Vendors will be required to place their vehicles in the parking area no later than 30 minutes before the event starts until staff allow vehicles to enter following the end of the event
3. GENERAL​

   • You, your staff, and your booth must remain neat, clean and kept in an orderly fashion. Conduct and displays must be appropriate. All boxes must be broken down before discarding. Vendors are responsible for the complete clean-up of their space and disposal of all trash and debris. Vendors must leave the grounds as they found it when they set up and take all measures to prevent grease, oil and food dripping on and accumulating on the grounds.

   • Tables are to be properly covered.

   • Vendors are responsible for having appropriate licenses and collecting sales tax.

   • No beverages may be sold by any vendor unless specifically approved.

   • If you play music, the volume must be at a level that allows the adjacent vendors, staff members, and the public to conduct business in a normal speaking voice. Failure to comply will result in forfeiture of booth space.

   • No subletting or sharing of space is permitted unless preapproved. Once registration is confirmed, transfer of a vendor space to an unregistered vendor is prohibited.

   • Booths must be occupied and open for business during all hours of The Love of Life Festival.

   • Booths that will be cooking are considered Food Vendors. See FOOD VENDOR TERMS & CONDITIONS below for additional instructions.

   • Compressed gas tanks, such as helium tanks, must be properly secured to prevent tanks from falling.

   • Items should be sold from the front or sides of the vendor space. Displaying and selling items from the back of the booth is discouraged. This may force crowds to have to maneuver around electrical hook-ups, cords, etc. and present a safety hazard.

   • Vendors may only sell items within their booth. It is prohibited to walk through the crowd or near the stage areas to sell food or other items without permission.

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  Gates open at 8:00 AM, the day of the event for set-up. You must set up for inspection 1 hour prior to the announced event time on Saturday, March 6th.

1. TENTS

   • Tents must be no larger than 10 x 10 and anchored securely.

   • Construction of booths and displays must be able to withstand inclement weather and crowd activity. March is windy, so be prepared with necessary weights and restraints. Each tent leg must be weighed down. Leg weights, of at least 35 lbs. per leg, are essential due to the location of the event.

   • Tents larger than 10' x 10' must be permitted through the Lake County Building Department.

   • Tents must be manufactured with flame-retardant materials.

2. POWER

   • No electricity is provided. Solar lights work well, and we do allow the use of generators.

   • All generators must be grounded.

   • If larger than 5KW (5000 Watts) an additional permit is required through the Lake County Building Dept.

   • Generators must be 10ft away from any structure, surrounded by a barrier and placed on a firm, flat, level surface outdoors. It must be fully fueled prior to use. Refueling may be conducted only when the generator has been turned off and is cool to touch. All fuel being used in the generator must be stored in the proper fuel containers and properly sealed with appropriate spout covers, caps, etc.

   • If using a generator, a proper certified fire extinguisher (minimum 2A:10BC) must be present and properly tagged within the State of Florida by a licensed certifying agency.

   • Extension cords must be UL listed for outdoor use (indoor extension cords may not be used outdoor). When crossing a path, they must be properly covered and protected. The cords must be free from splices, damage or deterioration and must be grounded. Cords must have proper amperage capacity that is not less than the capacity of the appliance.

3. BREAKDOWN

   • Vendors may start breaking down at 8:00 PM however, vehicles will not be permitted into the festival area until attendees have cleared the area. The KLT Foundation Directors will have the final decision on this safety precaution and may change breakdown hours depending on circumstances.

   • Should vendors choose to leave before the event’s scheduled time, that vendor will walk their items to their cars. No vehicular traffic will be permitted to enter the event area to pack up their belongings.

   • Staff will do their best to relocate vendor vehicles into a different parking area, where applicable, to expedite the removal of said vendors’ belongings, but do not guarantee that at any point during the event hours. 

4. Failure to comply may result in exclusion from future KLT Foundation events.

5. The event staff, foundation directors, property owners and the Lake County Board of County Commissioners will not be liable for any losses or damages of any kind that occur at your booth.

6. Each company/organization participating in the Love of Life Festival shall indemnify and hold harmless, the Kathryn Leigh Thurgaland Foundation and all sponsors from all claims, liabilities, costs, expenses and damages which may result from the operation of their concession.

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APPLICATION CHECKLIST:

• Completed vendor application including signed Vendor Rules and Regulations.

• Email Photos of your booth/merchandise to Contact@KLTFoundation.com

• Menu and prices (Food Truck vendors only)

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The undersigned, individually and/or on behalf of the company/organization, in consideration for the Kathryn Leigh Thurgaland Foundation’s permission to attend the Love of LIfe Festival do hereby discharge, release, indemnify and hold harmless the Kathryn Leigh Thurgaland Foundation, its staff, volunteers and officers and all other sponsoring organizations from any and all manner of actions, suit, damages or claims whatsoever arising from any loss or damage to the person or property of the undersigned and the undersigned’s employees, volunteers, representatives or agents while in possession of vendor space or participating in the Love of Life Festival. 
I agree to abide by all management's rules and regulations. I understand this contract will be legally binding between two parties once the application has been accepted. I understand that, if accepted into the event, my booth fee shall not be refunded if all or part of the event is cancelled, including but not limited to inclement weather or acts of nature.